Code of Conduct and Ethics Policy
Waterloo Cycling Club (the Organization) endeavours to ensure a safe and positive environment by making Members aware that there is an expectation, at all times, of appropriate behaviour consistent with the club’s core values. The Organization supports equal opportunity, prohibits discriminatory practices, and is committed to providing an environment in which all individuals are treated with dignity, respect and fairness regardless of race, ancestry, place of origin, colour, ethnicity, citizenship, politics, creed, gender, sexual orientation, disability, age or any other basis.
We expect the spirit of these values to be honoured at all times members are participating in club activities or representing the club such as wearing club kit. This applies to live activities and virtual communities.
Act with honesty and integrity and conduct themselves in a manner consistent with the nature and responsibilities of the Organization’s business and the maintenance of individuals’ confidence
Conduct themselves openly, professionally, lawfully and in good faith in the best interests of the Organization
Behave with decorum appropriate to both circumstance and position
Exercise the degree of care, diligence, and skill required in the performance of their duties pursuant to the laws under which the Organization is incorporated
Respect the confidentiality appropriate to issues of a sensitive nature
Have knowledge and understanding of the organization's rules and regulations
Conform to the bylaws and policies approved by the Organization
Respect that promotion of products or services are reserved for club sponsors
The Organization’s Directors and Committee Members will have additional responsibilities to:
Ensure that the Organization’s financial affairs are conducted in a responsible and transparent manner with due regard for all fiduciary responsibilities
Be independent and impartial and not be influenced by self-interest, outside pressure, an expectation of reward, or fear of criticism
Keep informed about the Organization’s activities, and general trends in the sectors in which they operate
Respect the decisions of the majority and resign if unable to do so
Commit the time to attend meetings and be diligent in preparation for, and participation in, discussions at such meetings
Have a thorough knowledge and understanding of all the Organization governance documents
Members who fail to adhere to these standards may be subject to the Discipline and Complaints Policy.
Updated clause #1 on October 17, 2021. Changes effective December 14, 2021.